Privacy Policy
Last Updated: December 2024
Introduction
Palm Harbor Notary Services ("we," "our," or "us") is committed to protecting your privacy and maintaining the confidentiality of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our notary services, visit our website, or interact with us.
As a licensed notary public in the State of Florida, we are bound by state laws and regulations regarding the handling of personal information and notarial records. This policy is designed to comply with Florida notary laws and applicable privacy regulations.
Information We Collect
Personal Information for Notarization
When you request notary services, we may collect:
- •Full legal name and any aliases
- •Current address and contact information
- •Government-issued identification details
- •Signature specimens
- •Document details and transaction information
- •Date, time, and location of notarization
Website and Communication Information
- •Contact form submissions and email communications
- •Phone numbers and appointment scheduling information
- •Website usage data and analytics
- •IP addresses and browser information
Payment Information
Payment information is processed through secure third-party payment processors. We do not store complete credit card information on our systems.
How We Use Your Information
Notarial Services
- •Performing notarial acts
- •Maintaining required notarial records
- •Verifying signer identity
- •Creating notarial certificates
Communication
- •Responding to inquiries
- •Scheduling appointments
- •Providing service updates
- •Customer service support
Legal Compliance
- •Meeting Florida notary requirements
- •Maintaining required records
- •Responding to legal requests
- •Fraud prevention
Service Improvement
- •Analyzing service usage
- •Improving website functionality
- •Enhancing customer experience
- •Quality assurance
Information Sharing and Disclosure
General Policy
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
Legal Requirements
When required by law, court order, or regulatory authority
Service Providers
With trusted third parties who assist in providing our services (e.g., payment processors, RON platforms)
With Your Consent
When you have given explicit permission for specific sharing
Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Our security measures include:
Encryption
SSL encryption for data transmission and secure storage
Access Control
Limited access to authorized personnel only
Secure Storage
Protected physical and digital storage systems
Your Privacy Rights
You have certain rights regarding your personal information, subject to applicable laws and notary record retention requirements:
Request access to your personal information
Request correction of inaccurate information
Request deletion of information (where legally permissible)
Opt-out of marketing communications
Note: Notarial records must be retained as required by Florida law. Some requests may be limited by legal record-keeping requirements.
Contact Us
Questions About This Privacy Policy?
Contact us using any of the methods below:
Policy Updates
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website with a new "Last Updated" date. Your continued use of our services after such changes constitutes acceptance of the updated policy.
This Privacy Policy is effective as of December 2024 and applies to all information collected by Palm Harbor Notary Services.